The Project Management Application (PM) is an integrated application and essential part of the NSD ERP SYSTEM. It concerns the management of all steps of the project from the presales phase, Inquiry and study up to Realize and Delivery; it’s designed to support the planning, control and monitoring of long-term, highly complex projects with defined goals.
What is a Project?
Projects are tasks with special characteristics:
They are generally complex, unique and involve a high degree of risk
They have precise goals which are agreed on by you and your customer or you and Management
They are limited in duration and are cost and capacity intensive
They are subject to certain quality requirements
They are mostly of strategic importance for the company carrying out the project
Projects are generally part of the internal processes of a company. To be able to control all tasks in project execution, you need an organizational form that is specific to the project and which is shared by all departments involved.
To be able to carry out a project in its entirety, the project goals must be precisely described and the project activities to be carried out must be structured. A clearly and unambiguously structured project is the basis for its planning, monitoring, control and success.
A project is structured:
According to how it is organized
According to the processes involved
Organization with the Work Breakdown Structure
One of the first steps in project planning is to break down the work into tasks and form a hierarchy.
The criteria you use to classify and divide tasks varies depending on the type and complexity of the project.
For example, the responsibility for tasks and the structure of the departments involved in some projects plays as much a role as the manufacturing or technical aspects in other projects.
In the Project System, you can plan the organization of the work and people in your project with the work breakdown structure (WBS).
Processes with the Network
One of the next steps in project planning is determining the sequence in which the tasks will be performed. In this step, you determine which tasks are dependent on each other and which tasks require additional work or must be broken down even further.
In the Project System, you can plan the processes and the sequence of tasks with networks.
What is a Work Breakdown Structure?
A work breakdown structure (WBS) is a model of the work to be performed in a project organized in a hierarchical structure... The WBS is an important tool which helps you keep an overview of the project:
It forms the basis for organization and coordination in the project.
It shows the amount of work, the time required, and the costs involved in the project.. The work breakdown structure is the operative basis for the further steps in project planning, for example, cost planning, scheduling, capacity planning as well as project controlling
The project structure can be represented according to different criteria:
According to phases (logic-oriented)
According to functions (function-oriented)
According to objects (object-oriented)
What Does a Work Breakdown Structure Look Like?
In a work breakdown structure, you describe the individual tasks and activities in the project as individual elements in a hierarchy.
Depending on the phase of your project, you continue to break down the tasks and activities in your project, step-by-step, until you reach the level of detail necessary to carry it out.
The individual elements represent activities within the work breakdown structure. The elements are called work breakdown structure elements (WBS elements) in the Project System. WBS elements can be:
Partial tasks which are subdivided further
What is a Network?
A network represents the processes in a project or in a task in a project. The various elements of a project and their interdependencies are represented graphically.
In execution phase of your project, networks are the starting point for planning, analysis, specification, as well as the control and monitoring of dates, costs, and resources (such as personnel, machines, production resources and tools, or materials).
The following are examples of the types of questions you can answer with the information you get from a network:
Where are we unclear on the processes in the project and what are the possible consequences?
Where are the scheduling uncertainties and how great are they?
When and in what amount do we incur costs and make expenditures for this project?
When and in what quantity do resources have to be made available so that we can keep to the schedule?
In the Project System networks are activity-on-mode networks.
The essential components of a network are: Activities and their, RelationshipsActivities
In the Project System, the most important data in an activity is:
The work center at which the activity is to be carried out
The duration of the activity
The start and finish dates for the activity
The resources required to carry out the activity
Texts and documents describing the activity
Relationships There is usually a reason for a specific sequence of activities in a network. For example, there may be technical dependencies between individual activities. These dependencies are captured with relationships in which an activity is the predecessor or the successor of another activity.
The relationship type specifies how the individual activities are linked with each other:
FS (finish-start) relationship
Relationship from the finish of one activity to the start of its successor.
SS (start-start) relationship
Relationship from the start of one activity to the start of its successor.
FF (finish-finish) relationship
Relationship from the finish of one activity to the finish of its successor.
SF (start-finish) relationship
Relationship from the start of one activity to the finish of its successor.
What is a Work Package?
A work package is a quantitative and qualitative description of an activity to be carried out in the project - for example, the work to be done and the result to be achieved for a clearly defined task within the project.
How is a Work Package Organized?
A work package is not a separate function or data object in the Project System. You can create a work package according to your needs using a WBS element or an activity. Work packages can be on any level in the work breakdown structure and are characterized by:
Start and finish dates
Texts describing the work to be performed
Responsible cost centers
Cost centers carrying out the project
as the below applications and functionalities:
PM with the HR (TM and +)
PM with the FI
PM with the MM (Items and stocks…)
PM with SD (Sales commissions..)
PM with the Workflow
PM with the Archiving
PM with all tools and functionalities (Emails and +...)
This part of the document describes the paths and steps allowing you to build projects using the NSD ERP – PM Application.
The Essential Elements of your project will be the Activities – Relationships – Layouts….Once your project is created including all activities and webs, you have to assign the necessary resources in both Human Resources and Equipment, then, you have to calculate your schedule and costs. Once the creation of your project is done, you can create a target to compare it with you current (LIVE) project, this possibility is to allow you to compare your current project (LIVE) as the progress and the costs task by task, to know if you are (and respect) the theory process of you live project, the target project is considered as project simulation. It interested to note that here, the simulated project can be run frequently and in parallel with your project and then you can compare both LIVE and SIMULATED projects, the system should give you all details especially when you are late ore when the costs assigned to your webs are exceed.
Starting and opening project
Adding a project to your registered template
Setting access rights for the project
Definition restricted Access Rights
Creation a new layout and saving it (saving it means that you added it to the templates layout – Project)
Opening an existing layout
Running a filter when opening layouts
Starting and opening project – Creation of a new Project or Using a project template:
In this step you have the possibility to open your project based on a registered (on the NSD ERP SYSTEM – PM STANDARDS) project templates or you create your own project framework (layout) and save it, at these steps you have the possibility to add your own layout as a new template which will increase to number of your saved template on the NSD ERP SYSTEM - PM.
Adding a project to your registered template
IF you decide to save your project layout as a template, the system should give you the possibility to add all filters and created data as template also, this option helps you to win time if you have to run same similar project.
This saved template including filters and data can be modified when you have to run a new project.
The saving of your project can be on an HTML format.
Authorizations and Access restriction:
When you assign the Human Resources to your project, it is important to have the ability to have a full control of your project in terms of authorization and realizations steps.
The NSD ERP SYSTEM – PM, gives you the ability to assign to every HR element a specific and personnel Access Right, you can at same time give to anyone a full authorization to manage his own assigned tasks and the other tasks (webs ) on you project.
Also, as a project manager, managing several projects, you have the ability to assign Access Authorization to your HR elements in order to have access to a different projects at the same time.
It is interested to note here that, the authorizations are, as the whole authorizations in the NSD ERP SYSTEM, flexible and customized which allows you to give authorization for Display, Modify and Create.
Finally, concerning the authorizations, it is noted here that, both targets (Simulation) and LIVE projects are concerned and managed by the authorizations functionality and tools.